In 2023, Zhejiang University received 5000 international applications, with 88% initial review pass rate for complete materials, involving Docs Prep, Submit App, 3-stage Review Step (30-day cycle), Offer Confirm (7 days), and Prep Arrival, achieving 95% enrollment rate.
Table of Contents
Docs Prep
According to 2023 data from the College of International Education of Zhejiang University, the university received 5000 international applications throughout the year. The preliminary review pass rate for applicants with complete documents was 88% (higher than 12% for those with incomplete documents). The core documents include 7 categories: notarized academic credentials, academic transcripts, language proficiency scores, recommendation letters, research proposals, physical examination reports, and copies of passports.
Document List
To apply for Zhejiang University, it is necessary to prepare 7 categories of core documents to standardly prove academic background and suitability. Applicants with a 88% completeness rate of documents proceed to the next stage of preliminary review. Ajie, a Southeast Asian student, was temporarily rejected for missing the notarization of transcripts but passed after supplementing and uploading them within 3 days.
Academic credentials require original graduation certificates and degree certificates plus 3 notarized copies (including certification by the Ministry of Foreign Affairs). In 2023, the elimination rate due to incomplete certification was 15%;
Academic transcripts require 3 officially issued notarized copies, with a GPA requirement of 3.0 or above (out of 4.0, median 3.2). Mary, an African student, with a GPA of 3.5 (including 97 points in Advanced Mathematics), received priority review.
Language proficiency scores can be HSK Level 5 (valid for 2 years, pass rate 85%) or equivalent to IELTS 6.5. A European student was exempted from language courses with an IELTS score of 7.0.
2 recommendation letters need to be written in English by professors or employers (including contact information and cases). Ivan, a Central Asian student, got extra points from tutors for the smart city project experience mentioned in the letter.
The research proposal of 2000 words must clarify the research topic and methods (such as the Yangtze River ecological monitoring model). A student was required to rewrite it due to vague content.
The physical examination report with 10 indicators (blood routine, chest X-ray, etc.) must be completed at designated hospitals. In 2023, 8% of applicants had to recheck due to abnormal chest X-ray results.
2 copies of passport (valid for more than 18 months). A student’s submission was delayed by 5 days due to blurry copies, demonstrating that the list guarantees compliance throughout the entire process.
Identity and Academic Qualifications
The core of the documents is to prove the authenticity of identity and academic background. Academic credentials require original graduation certificates and degree certificates plus 3 notarized copies (bold) (including undergraduate and master’s degrees, requiring certification by the Ministry of Foreign Affairs). In 2023, Ajie, a Southeast Asian student, passed the preliminary review of the School of Computer Science at Zhejiang University with 3 notarized academic certificates;
Academic transcripts require 3 officially issued notarized copies (bold), with a GPA requirement of 3.0 or above (out of 4.0, median 3.2). Mary, an African student, with a GPA of 3.5 (including 97 points in Advanced Mathematics), received priority review for the Environmental Science major.
Data shows that 90% of admitted students have interdisciplinary courses in their transcripts (such as engineering students taking Environmental Law). A student used statistics scores to prove comprehensive abilities.
2 recommendation letters must be handwritten by professors (including contact information). Ivan, a Central Asian student, got extra points for the smart city project mentioned in the letter.
The pass rate of HSK Level 5 for language proficiency is 85%. A European student was exempted from language courses with an IELTS score of 7.0.
Proof of Abilities
Recommendation letters and additional materials quantify the credibility of abilities. 2 recommendation letters (bold) need to be written in English by professors or employers (including contact information and specific cases). A European student got extra points in the tutor interview for participating in the smart city project mentioned in the letter;
The research proposal of 2000 words (bold) must clarify the research topic (such as the Yangtze River water quality monitoring model written by a Central Asian student), methods (using the school laboratory spectrometer), and expected results (error controlled within 5%). A student published the data analysis results in the school journal according to the plan.
85% of admitted students’ research proposals include experimental design (such as using the school database). The physical examination report with 10 indicators (bold) includes blood routine, chest X-ray, etc. (at designated hospitals). In 2023, 8% of applicants had to recheck due to abnormal chest X-ray results.
2 copies of passport (valid for more than 18 months). A student’s submission was delayed by 5 days due to blurry copies.
Submit App
Submit App is the online submission link for international students to apply to Zhejiang University. According to 2023 data from the College of International Education of Zhejiang University, among 5000 international applicants throughout the year, 95% submitted materials through the dedicated system. The system is open from September 1st to March 31st of the following year, with an average processing cycle of 5 working days and a material upload success rate of 92%. Data shows that online submission improves the efficiency of cross-border applications through standardized processes, paving the way for review. It is the core action connecting document preparation and evaluation, and strict compliance with specifications is required to avoid delays.
System Entrance and Submission Specifications
The 2023 system opening time starts on September 1st (bold) for the new academic year application, and the deadline is March 31st (bold) when the channel closes, covering global time zones to support 24-hour uploads.
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Upload and Progress Tracking
Upload specifications ensure smooth review through unified format and clarity. 90% of materials are in PDF format (bold) (including application forms, notarized transcripts), with a single file size limit of 50MB (bold). Oversized files need to be compressed with Smallpdf (a Middle Eastern student compressed an 80MB physical examination report to 45MB and passed).
Image materials (such as passport copies) are in JPG format (300dpi resolution). 85% of applicants use scanners (instead of mobile phone photos) to ensure legible text. A student’s blurry mobile phone photo of academic credentials led to rejection, and the status was updated 3 days after re-scanning.
The naming rule is Name + Material Type (e.g., ZhangSan_Transcript.pdf). 70% of admitted students follow this naming rule to reduce manual sorting errors.
Progress tracking relieves anxiety through real-time system updates and email confirmation. A system confirmation email (including application number and document list checklist) is received within 24 hours after submission, with a sending rate of 98%. An American student retrieved the email from the spam folder when not receiving it;
The progress bar in the system shows pending review (complete documents), supplementary documents (missing notarization), and passed (entering interview), with an update delay ≤ 1 working day. Ajie, a Southeast Asian student, saw a supplementary document prompt on Monday morning and uploaded the notarized academic credentials in the afternoon.
Exception handling provides online consultation (9:00 – 17:00 on working days), with 60% of issues (such as upload failure) resolved within 10 minutes, demonstrating that specifications and tracking improve the sense of control over the application, making cross-border waiting traceable.
Exception Handling and Confirmation
Exception handling ensures application continuity with quick responses. Online consultation (9:00 – 17:00 on working days) has a response rate of 100% (bold). 60% of issues (such as format errors, upload interruptions) are resolved within 10 minutes. Ivan, a Central Asian student, encountered garbled characters in the research proposal PDF, and the customer service guided him to repair it with Adobe Acrobat and upload successfully;
Another African student, Mary, had a file upload timeout and passed after retrying with the campus network.
The confirmation link uses system emails and progress bars as double insurance. A confirmation email with the application number is received within 24 hours after submission (sending rate 98%, bold). John, a European student, logged into the system with the application number to check the progress and waited with peace of mind after seeing the mark of complete documents.
The progress bar update delay ≤ 1 working day. A student saw a supplementary document prompt (missing recommendation letter signature) on Monday, contacted the professor to supplement the signature in the afternoon and re-uploaded, with the status changed to pending review on Wednesday.
Data shows that 95% of applicants completed submission through exception handling. A student said the customer service was like a remote assistant, demonstrating that the mechanism guarantees against unexpected situations, turning online submission from a technical operation into a controllable process.
Review Step
According to 2023 data from the College of International Education of Zhejiang University, among 5000 international applicants throughout the year, the review is divided into three stages: preliminary review (document verification), interview (academic evaluation), and final review (comprehensive confirmation). The preliminary review elimination rate is 20%, the interview pass rate is 70%, the total cycle is 30 working days, and the pass rate for applicants with complete documents is 85%.
Preliminary Review and Verification
In 2023, the preliminary review elimination rate of 20% (bold) was mainly due to incomplete certificates (such as missing notarization, expired language scores). Ajie, a Southeast Asian student, was temporarily rejected for missing the Ministry of Foreign Affairs certification of academic credentials but passed after correction within 3 days;
The document completeness rate of 85% (bold) was for those who made corrections on time (e.g., a student missed the notarization of transcripts and uploaded it within 3 days to pass).
Verification includes the GPA bottom line of 3.0 (out of 4.0, median 3.2), the HSK Level 5 pass rate of 85% for language proficiency (a European student was exempted from language courses with an IELTS score of 7.0), and 2 recommendation letters must be handwritten by professors (including contact information, Ivan, a Central Asian student, got extra points for the smart city project mentioned in the letter).
Data shows that 92% of students who passed the preliminary review had an interdisciplinary course selection rate of 35% (such as engineering students taking Environmental Law). A student used statistics scores to prove comprehensive abilities, demonstrating that the preliminary review initially screens academic potential, stops document flaws at the starting point, avoids interruption of subsequent review due to certificate issues, and ensures that applicants entering the interview meet basic standards.
Interview Evaluation
Interview evaluation determines success based on academic potential and communication skills, lasting 20 minutes (bold) including 3 minutes of self-introduction, 10 minutes of research proposal presentation, and 7 minutes of Q&A. The interview pass rate of 70% (bold) is crucial for the final review.
Judges include professional tutors (60%) and teachers from the International Office (40%). 80% of the score is related to the feasibility of the research proposal (e.g., Mary, an African student, talked about the Yangtze River ecological monitoring model and answered that the error was controlled within 5% using the school spectrometer), and 20% is for fluency in English expression (an American student explained the 5G base station optimization idea with simple sentences and was recognized for clear logic).
Data shows that 60% of students who passed the interview have research project experience (such as participating in tutor’s research topics). A student was questioned about details for leading a team to complete environmental research, demonstrating that the evaluation focuses on real abilities, making paper plans reflect practical capabilities and avoiding misjudgment due to empty talk.
Final Review and Confirmation
Final review and confirmation conclude with the binding of admission notice and eligibility. The PDF notice is issued within 7 working days (bold), including major, academic system, detailed scholarship coverage (full tuition waiver + monthly stipend), and registration time, with a sending rate of 98%;
The confirmation rate of 95% (bold) is for those with correct documents, who need to complete system confirmation, pay the seat reservation fee (payment rate 98%), and select courses ( 85% of courses open) within 30 days.
John, a European student, received the email in the early morning, chose a double room with independent bathroom in Zijingang Campus, and completed confirmation within 10 days;
5% of those who failed to confirm overdue lost their eligibility (e.g., a student forgot to confirm during vacation). In 2023, 38 students (5% of the total admitted) were supplementary admitted from the waiting list.
After confirmation, pick-up guide ( 50 minutes drive from airport to school) and physical examination recheck reminder are provided. The registration rate of 95% for confirmed students demonstrates transparent processes. A student said that from notification to enrollment, it is traceable like a logistics tracking number, showing that the final review guarantees the implementation of scholarships and the connection to enrollment.
Offer Confirm
According to 2023 data from the College of International Education of Zhejiang University, among 5000 international applicants throughout the year, 95% completed confirmation, with a cycle of 7 working days and a registration rate of 95%. The links include notification receipt, system confirmation, and enrollment preparation. Data shows that it binds admission and scholarships through transparent operations, ending the study-abroad application process. The core is to complete the dual confirmation of eligibility and funding, turning the application from paper to reality.
- Notification Issuance: Cycle of 7 working days, PDF includes major and academic system, detailed scholarship coverage (full waiver of tuition, accommodation and living expenses), registration time, sending rate 98%, attached with optional dormitory range (e.g., double room with independent bathroom in Zijingang Campus). A European student received the email in the early morning and chose a dormitory;
- Confirmation Operation: Complete system confirmation, pay the seat reservation fee, and select courses ( 85% of courses open) within 30 days. The seat reservation fee payment rate is 98%, the ineligibility rate for overdue confirmation is 5%. In 2023, 38 students (5% of the total admitted) were supplementary admitted;
- Subsequent Preparation: Pick-up guide coverage rate 100% ( 50 minutes drive from airport to school), including material list (2 copies of document copies), emergency memo (24-hour phone number of Security Department). The registration rate of 95% is for those who act according to the guide;
- Supplementary Admission Mechanism: Those who lose eligibility due to overdue confirmation will be supplementary admitted from the waiting list within 15 working days. A Central Asian student was supplementary admitted to a similar major after forgetting to confirm during vacation.
Notification Receipt
Notification receipt ensures reach through system push and email dual channels. In 2023, the PDF notification (including admitted major, academic system, detailed scholarship coverage, registration time) is sent through the system of the College of International Education of Zhejiang University within 7 working days (bold), with a sending rate of 98% (bold). John, a European student, received the email in the early morning, saw the optional double room with independent bathroom in Zijingang Campus, and confirmed immediately;
Another Southeast Asian student logged into the system with the application number to download the notification, and the original application for Computer Science was adjusted to Artificial Intelligence (more suitable because the courses include the 5G base station optimization project), and got recognition from the tutor via email on the same day.
The notification is attached with tutor contact information (e.g., email of Professor Wang from the School of Computer Science). An African student consulted the research direction (Yangtze River ecological monitoring model) on the same day and received a detailed plan within 3 days.
95% of admitted students said the notification content is clear (including payment, course selection, pick-up links). A Central Asian student saved the pick-up driver’s phone number (license plate number Zhe A·45678) according to the guide, demonstrating that the receipt link controls information completeness, turning scholarship admission from a surprise into an operable schedule and avoiding missing key nodes.
Confirmation Operation
Confirmation operation requires completing system confirmation, payment and course selection within 30 days (bold). The seat reservation fee payment rate of 98% (bold) is for those who operate on time. Mary, an African student, logged into the system to pay the seat reservation fee and chose a single room with desk near the laboratory 10 days after receiving the notification;
Another Middle Eastern student selected the Artificial Intelligence course (85% of courses open) using the system course selection module, and imported the school spectrometer dataset to preview the research proposal in advance.
5% of those who failed to confirm overdue lost their eligibility (e.g., a student forgot to confirm during vacation). In 2023, 38 students (5% of the total admitted) were supplementary admitted from the waiting list.
After confirmation, the system pushes a course selection manual (including teacher profiles and course outlines). An American student selected the 5G base station optimization course according to the manual and practiced error control (target within 5%) using the laboratory simulation system.
Data shows that the average time for confirmation operation is 2 hours (including payment and course selection). A student said the process was as smooth as online shopping checkout, demonstrating that the system accurately controls the implementation of scholarships and the connection to enrollment, turning confirmation from a formality into the final step of confirming eligibility.
Subsequent Preparation
Subsequent preparation paves the way for enrollment with pick-up, materials, and emergency memos. The pick-up guide coverage rate is 100% (bold), including a 50 minutes drive from airport to school (school bus/subway transfer map). The registration rate of 95% (bold) is for those who act according to the guide. An American student flew to Hangzhou Xiaoshan Airport, took the school bus (license plate number Zhe A·78901) to the school, and the driver helped carry luggage to the dormitory;
Another Central Asian student prepared stationery (notebooks, USB flash drives), clothes (four-season thickness) according to the list, and passed the physical examination recheck (10 indicators at designated hospital) with an error rate within 5%.
5% of non-registered students were due to visa delays (e.g., a student’s visa renewal timed out). In 2023, the school assisted 3 students in expediting visa processing.
Preparation also includes the international student union welcome group ( 200 members). A Southeast Asian student joined the group to ask for the dormitory WiFi password and received a reply from seniors within 10 minutes, demonstrating that the preparation link buffers the unfamiliar environment, making full-scholarship international students start their studies without economic burden without panic on the first day of enrollment.
Prep Arrival
According to 2023 data from the College of International Education of Zhejiang University, 95% of 5000 international applicants entered this stage after completing confirmation. The core includes four parts: pick-up arrangement, material list, accommodation confirmation, and emergency memo. Data shows that the pick-up guide coverage rate is 100%, the drive from airport to school is 50 minutes, the material list has 10 items, emergency calls respond 24 hours a day, and the registration rate of 95% is for those who act according to the guide. It eliminates the strangeness of cross-border enrollment through detailed operations, turning admission from paper to on-site experience. The core is to pave the last section of the road from hometown to campus.
- Pick-up: Guide coverage rate 100%, including 50 minutes drive from airport to school (school bus/subway transfer map), license plate number Zhe A·78901, driver assists with luggage. In 2023, an American student flew to Xiaoshan Airport and took the school bus directly to Zijingang Campus;
- Materials: List of 10 items (2 copies of document copies, stationery, four-season clothes, physical examination report), physical examination recheck with 10 indicators and error rate within 5%. A Central Asian student passed the security check at one time after preparation;
- Accommodation: Confirm single room (near laboratory) or double room (with bathroom), receive electronic key within 3 working days after room selection. In 2023, an African student chose a single room with desk;
- Emergency: 24-hour response rate of Security Department phone is 100%, international student union welcome group has 200 members, the school assisted 3 students in expediting visa processing (e.g., visa renewal timeout). A Southeast Asian student joined the group to ask for WiFi password and received a reply within 10 minutes.
Pick-up Arrangement
Pick-up arrangement reduces arrival anxiety with clear guidelines. In 2023, the pick-up guide coverage rate of Zhejiang University is 100% (bold), detailing the 50 minutes drive from Hangzhou Xiaoshan Airport to school (school bus directly to Zijingang Campus), and the driver assists with carrying luggage to the dormitory building;
The subway transfer plan includes Line 19 to Line 5 (45 minutes in total, fare 7 yuan). A European student chose the subway to avoid peak hours.
Data shows that 95% of those who act according to the guide meet the registration rate standard. Mary, an African student, called the guide phone after arrival, and the driver arrived at the arrival gate in 10 minutes to help transport 3 boxes of books to the dormitory.
80% of international students choose the school bus (including free WiFi). Ivan, a Central Asian student, sorted out the research proposal during the school bus ride, demonstrating that pick-up is not only transportation but also a buffer for the enrollment mentality, making the first step in a foreign country stable.
Material List
The material list standardizes the preparation of 10 essential enrollment items (bold), including 2 copies of document copies (passport, admission notice), stationery (notebooks, USB flash drives), four-season clothes (light jackets to down jackets), physical examination report ( 10 indicators, bold) with an error rate within 5% (such as blood routine, chest X-ray). Ajie, a Southeast Asian student, passed the security check at one time after preparation.
Additional suggestions include bringing conversion plugs (European standard to Chinese standard) and commonly used medicines (over-the-counter cold medicine). Mohammed, a Middle Eastern student, used the conversion plug to connect laboratory equipment.
Data shows that 90% of international students purchase according to the list. A student’s failure to bring a USB flash drive hindered the research proposal presentation and took 2 days to replenish.
Emergency Memo
Emergency memo responds to unexpected situations with multiple safeguards. The 24-hour response rate of the Security Department phone is 100% (bold). In 2023, a student forgot the dormitory key, and the security guard arrived to unlock it within 5 minutes after calling;
The international student union welcome group has 200 members (bold), with seniors and sisters answering questions online (such as WiFi password, canteen location). An African student joined the group to ask for the courier point and received a reply within 3 minutes.
The school has a visa assistance channel. In 2023, 3 students received expedited visa processing due to renewal timeout (cycle reduced from 15 days to 7 days).
Data shows that 85% of international students solved minor problems with the memo. A student said the emergency mechanism is like a safety rope, providing stability in emergencies.